Tier II Chemical Reporting in West Virginia: Who Files & How
Short answer: if your West Virginia facility stores a hazardous chemical at or above its EPCRA reporting threshold — generally 10,000 pounds, or as low as 500 pounds for an Extremely Hazardous Substance — you must file an annual Tier II chemical-inventory report by March 1, covering the prior calendar year. It goes to your State Emergency Response Commission (SERC), your Local Emergency Planning Committee (LEPC), and your local fire department. In West Virginia filing is electronic through HazConnect for the West Virginia State Emergency Response Commission (WVSERC), and state law authorizes an annual inventory fee. The hardest part is compiling an accurate inventory with quantities — which is exactly what SDSentry ($24 per location per month) keeps current for you year-round. Here is how Tier II works in West Virginia.
Free, no signup: the SDS binder builder at sdsentry.0xpi.com/sds-binder.html turns a pasted list of the products you keep on site into one printable index of their current safety data sheets.
What Tier II is (and isn't)
Tier II is the annual chemical-inventory report required under Section 312 of the Emergency Planning and Community Right-to-Know Act (EPCRA). Its purpose is to tell fire departments and emergency planners what hazardous chemicals are stored at your facility, in what quantities, and where, so responders know what they are walking into. It is a separate obligation from OSHA Hazard Communication — the same chemicals on your shelves, but a different law and a different audience. Meeting your HazCom duties does not satisfy Tier II, and vice versa.
Who has to file in West Virginia
The trigger is federal and applies the same way in West Virginia as everywhere else. You must file Tier II if any hazardous chemical for which you are required to keep a safety data sheet is present at your facility at or above its reporting threshold at any point during the year:
- 10,000 lbs for most hazardous chemicals (those that require an SDS).
- 500 lbs — or the chemical's Threshold Planning Quantity, whichever is lower — for Extremely Hazardous Substances (EHSs) on EPA's list.
Quantities are based on the maximum amount present at any one time, aggregated across the facility. A small clinic or shelter often stays under these limits, but bulk propane or diesel tanks, stored fuel, pool and spa chemicals, fertilizer, or a large supply of a single disinfectant can push you over — and EHS thresholds are low enough that a modest amount of the wrong chemical can trigger a report.
Where West Virginia facilities submit
EPCRA sends every Tier II report to three places: your State Emergency Response Commission (SERC), your Local Emergency Planning Committee (LEPC), and your local fire department.
West Virginia's State Emergency Response Commission (WVSERC) is supported by the state's emergency management agency; under W. Va. Code §15-5A-6, “The Office of Emergency Services … shall perform the administrative duties of the state emergency response commission.” EPA lists the current contact as the WV Department of Homeland Security, Emergency Management Division, and notes: “The WVSERC has implemented mandatory electronic filing using HazConnect (formerly Tier II Manager).”
We found no official West Virginia statement that HazConnect delivers your report to the LEPC or fire department, so follow the federal rule: the report goes to the SERC, your LEPC and your local fire department. Start from the WV Emergency Management SERC/Tier II page.
State systems and instructions can change year to year, so confirm current details with WV Emergency Management before you file.
The deadline
West Virginia does not set its own date; state law ties its requirements to the federal Section 311 and 312 reports, which are due to the SERC, LEPC and fire department “by March 1 of each year.”
Are there West Virginia state fees?
State law authorizes one. W. Va. Code §15-5A-5(j) (checked Oct 2026) directs rules establishing “An inventory form fee not to exceed $2,500 to be paid annually by a facility when it submits the emergency and hazardous chemical inventory forms,” an emergency planning notification fee of up to $100, and a surcharge of up to 20 percent for late payment. Those are statutory ceilings, not the amount you will be charged; we could not find the current fee schedule on an official page, so confirm the amount with WV Emergency Management when you file.
What to have ready before you file
The report itself is mostly a structured list. What slows people down is assembling accurate underlying data. Before you start, have on hand:
- A complete chemical inventory for the location, with the product name and chemical identity for each item.
- The maximum quantity on site during the year and the average daily quantity, with units.
- Storage details — container type, pressure, temperature, and the specific location or building.
- Hazard information from each product's safety data sheet.
- Facility identifiers, emergency contacts, and (where required) latitude and longitude.
If you keep a current SDS library and a per-location inventory with quantities throughout the year, the February scramble largely disappears. See our guide on building a chemical inventory from scratch for a starting point.
How SDSentry helps
SDSentry tracks quantity and unit per item in your per-location inventory, flags items over a threshold you set, and exports an EPCRA Tier II CSV so your preparer is not rebuilding the inventory by hand each February. It keeps a current SDS on file for every product, which is where most of the hazard and storage details on the report come from. It will not submit the report for you — you still file through HazConnect — but it turns the worst part, compiling and maintaining the data, into a download. Pair it with our HazCom compliance checklist so your OSHA and EPCRA obligations stay covered at the same time.
Track inventory for Tier II — free trial
Frequently asked questions
Who do I send my Tier II report to in West Virginia?
West Virginia requires electronic filing through HazConnect for the West Virginia State Emergency Response Commission, administered through the state's emergency management agency. Under federal EPCRA the report also goes to your LEPC and local fire department.
When is the Tier II deadline in West Virginia?
March 1 each year, the federal EPCRA deadline, which West Virginia law follows.
What are the Tier II reporting thresholds?
You report if a hazardous chemical that requires a safety data sheet is on site at or above 10,000 pounds at any time during the year, or at or above 500 pounds — or the Threshold Planning Quantity, whichever is lower — for an Extremely Hazardous Substance. Quantities are the maximum amount present at any one time.
Is there a West Virginia state fee for Tier II?
State law (W. Va. Code 15-5A-5(j)) authorizes an annual inventory form fee of up to $2,500 per facility, a planning notification fee of up to $100, and a late surcharge of up to 20 percent. Those are ceilings; confirm the current amount with WV Emergency Management.